Privacy Policy
Our privacy policy
Darwin Design and your privacy
Darwin Design values your privacy and is committed to handling your personal data with care. This privacy policy aims to provide a clear and transparent explanation of which personal data we collect from you, how we use it, and what your rights are in this regard.
1. Who are we?
“We,” “us,” or “our” refers to:
Darwin Design, a division of The Whitebox NV, with its registered office at Veldkant 33A, B-2550 Kontich, Belgium, and company number BE 0806.066.040.
If you have questions, comments, or complaints about this privacy policy or the processing of your personal data, or if you wish to exercise your rights, please contact us via:
Email: info@darwindesign.be
2. Scope
This privacy policy applies to this website, our direct marketing activities, and the overall organization of Darwin Design.
3. Why and how do we process your personal data?
When you visit our website or interact with us, certain personal data may be processed. Below is an overview of the various processing activities that may apply to you:
3.1 Use of our website
When visiting our website, we may process personal data using online technologies such as cookies, trackers, scripts, and similar technologies (hereinafter referred to as “cookies”). These include:
1. Essential cookies – Necessary for transmitting messages over an electronic communication network, ensuring website security, or providing services explicitly requested by you.
2. Functional cookies – Enhance your experience on our website.
3. Analytical cookies – Measure and analyze your use of our website.
4. Marketing cookies – Deliver personalized advertisements.
5. Third-party cookies – Set by third-party services integrated into our website.
For more details, refer to our cookie policy.
3.2 Contact via the website
When using our contact forms, email, or phone to reach out to us, we process your personal data to address your inquiry. This processing is based on your consent, which you may withdraw at any time without affecting the legality of prior processing.
What personal data do we process?
• Identification and contact information
• Other data you may voluntarily provide via the contact form
How do we obtain this personal data?
Directly from you when filling out the contact form
How long do we keep your data?
Up to one year after your inquiry has been addressed, plus any related communication archiving period.
Who do we share this data with?
Service providers (e.g., our hosting partner) who assist us with website operations and relationship management.
Is automated decision-making used?
No.
Is data transferred outside the EEA?
No.
3.3 Customer relationship management (including prospecting)
We process personal data to build relationships with existing customers and actively seek new customers. This is based on Darwin Design’s legitimate interest.
What personal data do we process?
• Identification and contact information
• Additional information shared during further interactions
How do we obtain this personal data?
Directly from you through relationship management activities.
How long do we keep your data?
Up to seven years after the last interaction or project completion.
Who do we share this data with?
Service providers (e.g., CRM platforms) assisting with relationship management.
Is automated decision-making used?
No.
Is data transferred outside the EEA?
No.
3.4 Recruitment and selection
We process personal data for recruitment purposes, including maintaining a candidate pool for future vacancies. This processing is based on your consent (for spontaneous applications) or Darwin Design’s legitimate interest (for active recruitment).
What personal data do we process?
• Identification and contact information
• Data mentioned in your CV
How do we obtain this personal data?
• Directly from you (spontaneous application)
• Through public platforms or intermediaries (active recruitment)
How long do we keep your data?
• Unsuccessful applicants: up to one year after application.
• Candidate pool: up to three years or until consent is withdrawn.
Who do we share this data with?
Recruitment agencies and related service providers.
Is automated decision-making used?
No.
Is data transferred outside the EEA?
No.
4. Sharing personal data with third parties
We may share personal data with third parties to provide, support, and develop our services. These third parties include partners, affiliated companies, and suppliers providing services like hosting, technical support, marketing, and analytics.
Additionally, in case of a reorganization, merger, or sale of business assets, data may be transferred to involved third parties.
5. Data transfers outside the EEA
Darwin Design minimizes the transfer of personal data to third parties outside the European Economic Area (EEA). When such transfers occur, we ensure they comply with GDPR requirements, such as adequacy decisions or implementing appropriate safeguards.
6. How long do we retain your data?
We retain your personal data no longer than necessary for the purposes outlined in this policy or as required by law. Specific retention periods are detailed in the sections above.
7. Automated individual decision-making
Darwin Design does not engage in automated individual decision-making, including profiling, that produces legal effects or significantly affects individuals.
8. Your rights and how to exercise them
You have the following rights concerning your personal data:
• Right of access – Obtain details of the personal data we hold about you.
• Right of rectification – Correct inaccuracies in your data.
• Right to restriction – Limit the processing of your data.
• Right to data portability – Receive your data in a machine-readable format or have it transferred to another entity.
• Right to object – Object to data processing based on legitimate interest or for direct marketing.
• Right to erasure – Request the deletion of your data.
• Right to withdraw consent – Withdraw consent for processing activities at any time.
To exercise your rights, contact us at info@darwindesign.be.
9. Questions or complaints
If you have further questions or wish to lodge a complaint, please contact us via info@darwindesign.be. You may also file a complaint with the Data Protection Authority in Belgium:
Data Protection Authority
Drukpersstraat 35, 1000 Brussels
+32 (0)2 274 48 00
www.gegevensbeschermingsautoriteit.be
10. Amendments to this privacy policy
Darwin Design operates in a dynamic and innovative environment. This privacy policy may be updated to reflect changes in our services or legal requirements. Significant updates will be communicated, and renewed consent will be requested if necessary.
This privacy policy ensures compliance and transparency, tailored for Darwin Design.